Proof of Employment Letter

A proof of employment letter is very particular type of letter that is required by banks at the time of bank account opening, getting insured, mortgaging, getting new job etc. this letter is used as a record or proof for accomplishing important organizational activities as we have mentioned. Contents and information of proof of employment letter is very particular and you must be aware of it if you have been given a responsibility to draft this letter in most professional way. Following are some of important things to do for making proof of employment letter.

  • Format is extremely important to accomplish proof of employment letter in the best way. Using company letterhead is the best option to make this letter in professional manner. A company’s letterhead easily spells out company name, complete address, phone numbers, fax numbers and email address. Sometimes logo or mission statement of organization is mentioned on company letterhead so it is best to make use of this page for drafting proof of employment letter.
  • Write about salutation and greeting in most professional way. You can write salutation in the way i.e. dear Mr. Ms.
  • After salutation and greeting, introduce yourself properly giving your name and designation in the organization. Also mention your joining or starting date in that organization for the convenience of recipient.
  • Now come to give important information about your professional and employment career including joining dates, duration of your job, your job designation title and also state whether the position was temporary or permanent. In other words, you have to mention criteria of your job in that organization. You can also mention type of organization i.e. government, semi government, private etc.
  • Explain professional activities and tasks to be done in your previous job. It is necessary to mention for the convenience of next organization in which you are going to be hired. Work or duties must be summarized in proof of employment letter as giving details of all work activities would not possible to enclose in concise letter.
  • After mentioning this important information, provide your complete address and general contact details if organization needs to contact you for further information or hiring process.
  • Proof of employment letter would be similar to resume to very extent so you need to be true and straight forward in mentioning what you were in previous employment career.
  • Proof of employment letter must be free from spelling and grammar mistakes as if it would write in the wrong way; it would leave bad impression in potential organization or employer.
  • You must proof read proof of employment letter before sending or submitting it. It is necessary to omit mistakes and errors in this letter to make it winning and convincing.
  • Always well drafted and typed proof of letters are considered professional and accepted by the potential employers so don’t make mistake of hands written proof of employment letter.

All these are tips and rules to make this letter look professional, accurate, concise and convincing to potential employer.

Here is preview of a Free Sample Proof of Employment Letter created using MS Word,

Proof of Employment Letter

Here is download link for this Proof of Employment Letter,


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